Project Specialist

New York, NY, US

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Job Details

Project Specialist

  • Provide project management support to deliver projects within budget and timeline

  • Identify activities that may adversely impact project budget

  • Monitor invoicing and billing; provide aging reports

  • Support budget review for business plan proposals

Program Coordinator – Aligned Functions

  • Oversee day-to-day operations of the fellowship program to ensure milestones and deadlines are met

  • Assist in managing program budgets, tracking expenditures, and processing reimbursements

  • Monitor fellowship-related expenses and support budget reviews for grant and funding requirements

  • Assist in preparing interim and final reports for the grantor, including financial components

Planning, Coordination & Scheduling

Project Specialist

  • Track project activities and timelines

Program Coordinator – Aligned Functions

  • Coordinate recruitment, orientation, scheduling, and logistics for the fellowship program

  • Develop and maintain the program calendar to ensure timely completion of milestones

  • Organize workshops, seminars, meetings, and fellowship events

Monitoring, Reporting & Risk Identification

Project Specialist

  • Identify project activities that may impact budget or delivery

Program Coordinator – Aligned Functions

  • Track fellow progress, deliverables, certifications, and evaluation criteria

  • Identify risks to program completion (delays, compliance issues, unmet requirements) and address them proactively

  • Collect and analyze feedback from fellows and faculty to assess program effectiveness

Stakeholder Support & Communication

Project Specialist

  • Support project managers with reporting and coordination

Program Coordinator – Aligned Functions

  • Serve as the primary point of contact for fellows, faculty, academic institutions, funders, and external partners

  • Coordinate faculty–fellow interactions and provide administrative and operational support

  • Serve as liaison with accrediting bodies and partner institutions

Documentation & Compliance

Project Specialist

  • Support reporting and documentation

Program Coordinator – Aligned Functions

  • Maintain accurate databases and records of fellows, applications, evaluations, and progress reports

  • Ensure compliance with regulatory requirements, accreditation standards, and institutional policies

  • Prepare grant documentation, program reports, and outcome summaries

Tools & Skills Alignment

Project Specialist

  • Project Management

  • Microsoft Excel

Program Coordinator

  • Project and program management

  • Advanced use of Microsoft Excel for tracking budgets, progress, and reporting

  • Microsoft Office Suite (Word, PowerPoint, Outlook)

  • LMS and educational systems (preferred)

Pay Rate
$34.59 - $39.47/hour

About us :
At MedCadre , we’re dedicated collaborators, bridging the gap between top-tier professionals and healthcare organizations that prioritize excellence. By fostering transparent communication and leveraging deep industry expertise, we build enduring partnerships rooted in trust.

For more relevant healthcare job opportunities, please visit our website: MedCadre Careers

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